How to Archive a Teams Group
Modified on Mon, 11 Apr 2022 at 11:11 AM
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When I am managing my Teams Lifecycle to prevent Microsoft Teams sprawl or to manage compliance and retention, I want to be able to select a Team (or Teams) for archival. As an operator, I would like a management action that allows me to archive an MS Teams Team (Group).
There are many reasons that you may want to Archive a Teams Group. If a Project ends, long-term or short-term project completion, or for regulatory purposes.
Deleting a Team removes all data objects at the backend and all data tied to that Team. That data cannot be retrieved after thirty days. Archiving a Team allows you to keep that data for retention and allows you to also mark it as “read-only”.
The following guide will provide you with instructions on how to Archive Teams that are no longer being used. This action will also allow you to make the Team “read-only” and what that action does.
Let’s Get Started
The following section will guide you through the steps of Archiving a Teams Group.
- You will log into CoreView and choose the ‘Manage’ tab at the top.
- You will scroll down and click the “Teams” section.
- You will then click “Archive Teams Group”.
You now be presented with a list of Teams groups that have not been archived.
- Scroll to the Team you want to Archive, or search for the name in the ‘Display Name’ field and filter for results
- Select the Team
- Click on Proceed
- You are now on the final screen before committing your change. You will be able to choose if you want to “Make the SharePoint site read-only for team members”.
- You can click the ‘Notes’ tab and enter any notes you may want to keep with the action. Notes are not required.
- Once the blue checkmark is clicked, your Teams Group will be archived.
- Task runs and completes.
Success! You have Archived your Teams Group!
I hope you found this process straightforward to follow.