OneDrive Reports

Modified on Fri, 17 Jun 2022 at 02:08 AM


OneDrive reports include the following:

  • OneDrive Inactive Users: provides a table of OneDrive inactive users over a given time interval. You can adjust the time interval in the top right corner of the table.

  • OneDrive Activity Over Time: provides a table of daily OneDrive activity over a given time interval. You can adjust the time interval in the top right corner of the table.

  • OneDrive Owners: reports the username of the primary and secondary administrators.
  • OneDrive Sizes: provides a table of OneDrive users, sorted by size.

  • OneDrive Usage: provides a table showing the number of users with specific OneDrive usage quotas (inactive, unused, -10MB, -1GB, -10GB, +10GB).

  • OneDrive Usage Over Time: provides a table showing the number of users with specific OneDrive usage quotas (inactive, Unused, -10MB, -1GB, -10GB, +10GB) over time. You can choose monthly or daily graphical representation.

  • OneDrive Shared with External Users: provides a list of users with whom OneDrive space was shared, as well as each user’s email address, when space was shared, and by whom they were invited.

  • OneDrive Activity: shows how many files a user has stored in OneDrive, and how many of these files were edited, viewed, and shared internally or externally. You can alternate between the following data views:
    • the Files view that showcases the unique number of licensed users that performed file interactions against any OneDrive account,
    • the Users view that helps you understand the trend in the number of active OneDrive users. A user is considered active if he or she has executed a file activity (save, sync, modify, or share) within the specified period. 

NOTE: A file activity can occur multiple times for a single file, but will only count as one active file. For example, you can save and sync the same file multiple times over a specified period, but it will only count as one single active file and one single synchronized file in the data.

  • OneDrive Statistics: gives you a high-level view of the total number of files and storage used across all the OneDrive accounts in your organization. You can alternate between the following data views:
    • Accounts view that shows the trends of active OneDrive accounts vs the total number of OneDrive accounts.
    • OneDrive accounts are considered active if the users have viewed, modified, uploaded, downloaded, shared, or synced files.
    • Files view that shows the number of files across all sites along with the number of active files. A file is considered active if it has been saved, synced, modified or shared within the specified period. 

NOTE: A file activity can occur multiple times for a single file, but will count only as one active file. For example, you can save and sync the same file multiple times over a specified period, but it will count only as one single active file and one single synced file in the data.

If files were removed during the specified period for the report, the number of active files shown in the report may be larger than the current number of files on the site. 

Deleted users will continue to appear in all reports for 180 days.

  • OneDrive with Multiple Owners shows whose OneDrive has more than one owner (secondary administrators) and primary and secondary admin login names.


Published: 05/23/2019

Updated: 12/14/2020

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